Speakers

How do I add speakers manually?

It’s easy to add speakers:

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Speakers” in the left-hand menu. This brings up the Speakers List view
  3. To create a new speaker, click the blue ‘plus’ button on the right hand side of the screen
  4. Enter the speaker’s first and last names
  5. You can optionally add their email address and company
  6. If you have configured sessions, you can associate the speaker with them here too.

We recommend that you add speakers’ email addresses: you may need to send them automated confirmation emails later.

How do I ensure that a speaker doesn’t get scheduled in two places at once?

Lineup Ninja takes care of this for you :)

How do I keep notes for internal use about a speaker?

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Speakers” in the left-hand menu. This brings up the Speakers List view
  3. Click on the speaker’s name (first or last will do)
  4. In the Speaker Detail view there is a “Notes” field.

How do I manage a speaker’s availability?

Changing a speakers availability is the same as changing the availability of a location.

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Speakers” in the left-hand menu. This brings up the Speakers List view
  3. Click on the name of the speaker whose availability you want to change to bring up the speaker detail view
  4. On the right hand side of the page, you will see a timeline for the speaker showing their timeline
  5. On the timeline there is a blue stripe - this stripe represents the availability of the speaker
  6. You can adjust the availability of the speaker by using the ‘=’ sign to drag the ends of the blue stripe up and down.