Tracks

What are tracks and how can I use them?

“Track” is the term used for themes, topics, categories, genres etc. - thematic groupings of sessions.

They are used to help you ensure that you schedule sessions take place in locations that host the required theme. For example if a session has a track of Top Tech then the session can only be scheduled in a location that has the Top Tech track associated with it.

How do I create and manage tracks?

Tracks are easy to create:

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Tracks” in the left-hand menu. This brings up the Tracks List view
  3. To create a new track, click the blue ‘plus’ button on the right hand side of the screen
  4. Enter a name for the track
  5. You can optionally add a color to the track at this time.
  6. If you have configured locations, you can associate tracks with locations here too.

How do I add sessions to tracks?

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Tracks” in the left-hand menu. This brings up the tracks List view
  3. Find the track that you want to add the session to
  4. Click on the pencil icon at the right-hand end of the row
  5. In the Sessions column, choose the session that you want to add to the track from the drop-down list.

How do I add tracks to locations?

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Tracks” in the left-hand menu. This brings up the tracks List view
  3. Find the track that you want to add to a location
  4. Click on the pencil icon at the right-hand end of the row
  5. In the Locations column, choose the location that you want to add the track to from the drop-down list.

Do tracks have to be linked to locations?

If you have a tracks that can be scheduled in any location then:

  • Either: Edit the track and switch the option Schedule sessions needing this resource in these locations off. This will remove the scheduling requirement for the track.
  • Or: Add the track to every location. Do this by editing the ‘locations’ for the track and clicking ‘Select All’

How do I limit the number of sessions running in a track at the same tine?

You might want to limit the number of sessions running in a track to one or two, so that your attendees that are interested in a particular track can attend as many sessions as possible.

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Tracks” in the left-hand menu. This brings up the track List view
  3. Find the track that you want to edit and click on its name.
  4. Edit the value for ‘Concurrency’. As you schedule your event Lineup Ninja will be checking to ensure that not more than this number of this sessions with this track are scheduled at the same time.