Resources

What are resources and how can I use them to help plan my event?

Resources usually represent physical resources that are required by a speaker to deliver their session. They may include things like a laptop, projector, Wi-Fi, whiteboard etc.

They are used to help you ensure that you schedule sessions take place in locations that have the required resource. For example if a session needs a projector then the session can only be scheduled in a location that also has a projector resource.

How do I create and manage resources?

Resources are easy to create:

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Resources” in the left-hand menu. This brings up the Resources List view
  3. To create a new resource, click the blue ‘plus’ button on the right hand side of the screen
  4. Enter a name for the resource
  5. If you have created sessions, locations or labels, you can associate them with the new resources here too.

How do I add resources to sessions?

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Resources” in the left-hand menu. This brings up the resources List view
  3. Find the resource that you want to add to the session
  4. Click on the pencil icon at the right-hand end of the row
  5. In the Sessions column, choose the session that you want to add the resource to from the drop-down list.

How do I add resources to locations?

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Resources” in the left-hand menu. This brings up the resources List view
  3. Find the resource that you want to add to the location
  4. Click on the pencil icon at the right-hand end of the row
  5. In the Sessions column, choose the location that you want to add the resource to from the drop-down list.

Do resources have to be linked to locations?

If you have a resource that is available everywhere, eg Wi-Fi you have two options:

  • Either: Edit the resource and switch the option Schedule sessions needing this resource in these locations off. This will remove the scheduling requirement for the resource.
  • Or: Add the resource to every location. Do this by editing the ‘locations’ for the resource and clicking ‘Select All’

How do I limit the number of sessions using a resource?

You might want to limit the number of sessions that require a particular resource. This is particularly useful if the resource is consumable, say a license for service such as a production company. To set this limit do the following:

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Resources” in the left-hand menu. This brings up the resource List view
  3. Find the resource that you want to edit and click on its name.
  4. Edit the value for ‘Max Sessions’. As you schedule your event Lineup Ninja will be checking to ensure that not more than this number of this sessions using this resource.

How do I limit the number of sessions using a resource at the same time?

You may have limits on how many times a resource can run at the same time, for example you might only be able to provide 2 laptops at any one time.

  1. Navigate into your event and click on “Agenda Planning” in the left-hand menu
  2. Next click on “Resources” in the left-hand menu. This brings up the resources List view
  3. Find the resource that you want to edit and click on its name.
  4. Edit the value for ‘Concurrency’. As you schedule your event Lineup Ninja will be checking to ensure that not more than this number of this resource are in use at the same time.