Submission Flows

Submission Flows are used to collect content from your speakers and submitters. They can be used:

  • To run a Call for Papers with a review process
  • ​To gather speaker details for produced conferences
  • To gather files (e.g. slide decks, handouts, audition videos etc)
  • To run award entry and judging processes
  • To run application, review and decision processes

Submission flows are very flexible and configurable. You can use them to map out your own workflow and to automate many of the important, but time-consuming steps, like emailing submitters and tracking responses etc.

Here’s an overview of Submission Flows in Lineup Ninja.


Depending on which version of Lineup Ninja you are using, you may want to collect speaker details via the Speaker Portal (as opposed to a Speaker Invitation Call for Paper). For more information regarding this process, please follow this link.

Call for Papers & Speaker Invitations

Content gathering processes for conferences and events tend to fall into one of two main categories:

  1. Call for Papers/Speakers - an open call for event content
  2. Speaker Invitations - a curated program with hand-picked speakers for specific sessions

Large events may run a call for papers for one part of the program, and speaker invitations for another.

Call for Papers

In a Call for Papers/Speakers, you create an open invitation for speakers to propose topics.

Here’s a high-level explanation of how Call for Papers flows work in Lineup Ninja.

Speaker Invitations

You may prefer to exert more editorial control by writing your own session titles and then inviting specific speakers to deliver them.

Here’s a high-level explanation of how Speaker Invitation flows work in Lineup Ninja:


You can also use Lineup Ninja to manage awards. Here’s a quick overview of how it works:

The following things you will need to consider when setting up your Submission Flow in Lineup Ninja.

Manage Submission Flows

Learn how to use Submission Flows to gather the best submissions for your event, quickly and effectively.

Design Flows

Learn how to style and design your Submission Flow.

Email Templates

Learn about automated emails on Lineup Ninja.

Submission Stages

Learn how to configure the stages a submission moves though.

Review Stages

Overview of the review process on Lineup Ninja.

Publish Flow

Learn how to publish your Submission Flows.

Manage Submissions

Learn how to invite and manage submissions.

Submission Reports

Learn how to generate a report of your submissions.

Submissions and Labels

Learn how to use labels to add super powers to your Submission Flows.

Still can’t find what you’re looking for? Email and one of the team will get back to you as soon as possible.​​​​​