Lineup Ninja can publish your schedule into an ASP website. You can perform an initial import of your schedule then publish it again whenever you have new changes ready to go.
A couple of things to note before you start:
- If you delete a speaker, session or track in Lineup Ninja it will be marked as ‘inactive’ in ASP.
- After publishing it may take up to 15 minutes for the change to be shown in all places in the ASP site.
- The times for your sessions in Lineup Ninja will be published in the time zone you have configured for the event.
- Only scheduled sessions will be published. You can optionally choose to only include confirmed sessions if you wish.
- If you unschedule a session you have previously published in ASP it will be marked ‘inactive’ until you schedule it again.
- Lineup Ninja can either create a new Seminar, using the name of your event, or you can provide an existing Seminar ID.
Create the integration
In your Lineup Ninja event, click the ‘Publish’ menu item and then click the ‘Integrate’ button under ‘ASP’. This will create a new integration.
Fill in the form with the required details. These will be given to you by ASP. Specifically you will need
- An API Key
- A Secret
- A Site ID
- Optionally A Seminar ID. If you do not provide one it will be created automatically.
Adding Speaker Categories
The integration can be configured so that Labels assigned to Speakers map though to Categories on ASP.
To map to a category in ASP it must be a child category.
To add a mapping to a Label you add a special tag into the notes field for the label.
Start by navigating to the Label you would like to map and then edit the notes field.
The code you need to add indicates either the name of the parent and child category, the code of the category, or both.
For example if you have a parent category of ‘Speaker Type’ and a child category of ‘Speaker’, and you know the code for the category is 123 then use this value somewhere within the notes:
If you do not know the code, then you can leave that out like so
If you think you may rename the category in ASP then you can map to the code only, for example
Publishing your schedule
To update the schedule in ASP the schedule needs to be published. This will update the data in ASP.
To publish your schedule just click the ‘Publish’ button!
How can I filter the published content?
You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:
- Preventing ‘Placeholder’ sessions from being published
- Holding back a Speaker who is not yet ready to be announced
- Excluding sessions scheduled during the ‘build up’ day for the event
- Only publishing speakers who have confirmed their slot
- Removing a particular location, or track from the published schedule
- Anything you can think of using labels!
For Speakers you can filter in 3 ways
- Choose which speakers are to be published based on their relationship to sessions
- (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
- Publish speakers that are speaking on any session that is published and not filtered out.
- Publish all speakers
- Publish no speakers
- Apply more granular filters with labels
- Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
- Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.
For Sessions you can filter in numerous ways
- Choose which sessions are to be published based on their relationship to speakers
- Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
- (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
- (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
- Publish All Sessions (available on Lineup Ninja Agenda App only)
- Apply filters with labels
- Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
- Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
- Filter by location
- Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
- Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
- Filter by resource
- Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
- Exclude sessions needing a particular resource.
- Filter by Date
- Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
- You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
- Filter by Track
- Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
- Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.
To configure filters:
- Click ‘Publish Agenda’
- Click on the name for your existing publication
- Click ‘Configure’
- Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
- Save and republish
How are Titles and Post Nominals Handled?
ASP supports Titles but not Post Nominals. By default Lineup Ninja will publish Titles and ignore Post Nominals.
In the ‘Titles and Post Nominals’ section of the ASP configuration you can, for both Titles and Post Nominals, choose to:
- Merge Post Nominals into Last Name
- Stop publishing either Titles or Post Nominals
- Filter out common Titles or Post Nominals, for example you may wish to filter our Mr,Mrs,Miss and keep titles such as Dr and Prof.