Grip

Lineup Ninja can publish your schedule into an Grip application. You can perform an initial import of your schedule then publish it again whenever you have new changes ready to go.

The Lineup Ninja / Grip integration has some sophisticated features to enable you to easily map your Lineup Ninja session and speaker content to Grip users, exhibitors and sponsors.

It is strongly recommended you engage Lineup Ninja support to configure this integration, we can then work with Grip to ensure the integration will run smoothy and that you know how to make the most out of it.

Importing Grip Data

The Grip integration can link your agenda content to two different types of things in Grip. Companies and Profiles.

Mapping Speakers

Lineup Ninja can match the data you have in your agenda with the registration data in Grip. This means that speaker bio’s and headshots will be updated and their will be linked to their sessions automatically.

For this to work Lineup Ninja needs to import the registration data from Grip and then match it to the agenda data in Lineup Ninja. Please see the Sources documentation for configuration.

Mapping Sponsors

In Grip sessions can be sponsored by a Company. This could be a sponsor for a seminar or the exhibitor delivering the session etc.

Similarly to mapping speakers Lineup Ninja can import the sponsor data from Grip and then attempt to automatically match the sponsors to sessions based on the company name of the speakers. Please see the Sources documentation for configuration.

A few things to be aware of

A few things you should be aware of regarding this integration:

  • Lineup Ninja will only configure bio’s and headshots for speakers in Grip while they are a ‘Registration’ and only if the fields have not already been set by the Grip import of the registration data. Once the speaker activates their Grip account we will no longer make changes for that speaker.
  • Lineup Ninja will not automatically delete items that have been created in Grip. We will instead send you an email to advise you to delete them in the Grip interface.

Create the integration

In your Lineup Ninja event, click the ‘Publish’ menu item and then click the ‘Integrate’ button under ‘Grip’. This will create a new integration.

Fill in the required fields, Grip will advise you of the Event ID and API Token.

If you are connecting the agenda data to Grip Sponsors and Speakers then choose the data sources you have configured above.

Depending on your Grip configuration you may want your speakers to have a different type ID from a regular visitor or exhibitor representative. You can configure this by setting pairs of type id’s to switch between.

For example if you have these type ID’s in Grip

  • Exhibitor Representative - 1111
  • Exhibitor Representative Speaker - 2222
  • Visitor - 3333
  • Visitor Speaker - 4444

Then you can configure the field ‘Update Speakers to New Type Ids’ like so

1111:2222,3333:4444

I.e pairs of ‘initial type id’:‘new id’, then separated by commas.

Publishing your schedule

To update the schedule in Grip the schedule needs to be published.

To publish your schedule just click the ‘Publish’ button!

Tracks and Locations

When you publish to Grip for the first time the integration will look for existing tracks and locations that match the name of your tracks and locations in Lineup Ninja. If they exist in Grip they will be used, otherwise new tracks and locations will be created

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

  • Preventing ‘Placeholder’ sessions from being published
  • Holding back a Speaker who is not yet ready to be announced
  • Excluding sessions scheduled during the ‘build up’ day for the event
  • Only publishing speakers who have confirmed their slot
  • Removing a particular location, or track from the published schedule
  • Anything you can think of using labels!

For Speakers you can filter in 3 ways

  • Choose which speakers are to be published based on their relationship to sessions
    • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
    • Publish speakers that are speaking on any session that is published and not filtered out.
    • Publish all speakers
    • Publish no speakers
  • Apply more granular filters with labels
    • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
    • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

  • Choose which sessions are to be published based on their relationship to speakers
    • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
    • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
    • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
    • Publish All Sessions (available on Lineup Ninja Agenda App only)
  • Apply filters with labels
    • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
    • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
  • Filter by location
    • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
    • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
  • Filter by resource
    • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
    • Exclude sessions needing a particular resource.
  • Filter by Date
    • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
    • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
  • Filter by Track
    • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
    • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

  • Click ‘Publish Agenda’
  • Click on the name for your existing publication
  • Click ‘Configure’
  • Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
  • Save and republish