Swoogo

Lineup Ninja can publish your agenda to Swoogo.

Here is a quick video outlining the process. For more detail, scroll down.

Create the integration

In Lineup Ninja, navigate to Agenda Planning  > Publish Agenda  and click the ‘Integrate’ button under ‘Swoogo’. This will create a new integration.

A dialog will be displayed, compete the requested fields:

Event Id

This can be found in the first column in the list of events in the Swoogo console.

Customer API Key and Customer Secret

Create these by clicking your name in the top right of the Swoogo console and choosing ‘Account Setup’. Scroll down to ‘API Keys’ and generate one.

Publishing your agenda to Swoogo

Once your integration with Swoogo has been configured, you can publish (and update) your agenda in Swoogo by clicking the ‘Publish’ button.

You can find this button either on the Agenda Planning / Publish Agenda page, which lists all of your publications, and on the Swoogo Integration page itself.

If you are updating a previously published agenda, you may be asked to choose between “Changes only” and “Full publish”:

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

• Preventing ‘Placeholder’ sessions from being published
• Holding back a Speaker who is not yet ready to be announced
• Excluding sessions scheduled during the ‘build up’ day for the event
• Only publishing speakers who have confirmed their slot
• Removing a particular location, or track from the published schedule
• Anything you can think of using labels!

For Speakers you can filter in 3 ways

• Choose which speakers are to be published based on their relationship to sessions
  • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
  • Publish speakers that are speaking on any session that is published and not filtered out.
  • Publish all speakers
  • Publish no speakers
• Apply more granular filters with labels
  • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
  • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

• Choose which sessions are to be published based on their relationship to speakers
  • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
  • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
  • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
  • Publish All Sessions (available on Lineup Ninja Agenda App only)
• Apply filters with labels
  • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
  • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
• Filter by location
  • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
  • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
• Filter by resource
  • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
  • Exclude sessions needing a particular resource.
• Filter by Date
  • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
  • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
• Filter by Track
  • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
  • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand either the ‘Speaker Configuration’ or ‘Session Configuration’ section
• Expand the corresponding ‘Filter Speakers’ or ‘Filter Sessions’ sections and configure the filters you need
• Save and republish

How can I merge locations and tracks when publishing?

When publishing you can merge content together. This enables you to publish a simpler agenda for your attendees than the one you are using to plan your event.

You can choose to merge these types of data:

• Locations. Merging location A into location B will show all sessions in location A as taking place in location B. This can be useful if you have multiple locations configured for scheduling purposes that will be experienced by the attendee as a single location.
• Tracks. Merging track A into track B will show all sessions in track A as being in track B. This can be useful if you have some tracks with only a small number of sessions and wish to present this sessions as being in a more populous track.

When merging the location, or track that you are merging into does not have to have any sessions itself. So you can use this to show a different name to attendees than you are using internally. For example you could create a ‘Main Hall’ location, and merge ‘Building B - Hall A’ into that location so attendees see ‘Main Hall’ in their agenda.

How can I embargo content that is not yet ready for the public?

You can choose to embargo session titles and descriptions if you have content that should only be shown to the public after being announced in the event.

An embargo is applied by using labels to identify the sessions that should have an embargoed session title or description.

For example if you have a label ‘New Product Launch’, you can configure an embargo to hide the session title and description from sessions with that label. Following the launch of the product you can remove the embargo and republish the agenda.

If you embargo a session or description you can replace the original text with something to indicate that the session will be published later, for example ‘Super Secret Session’.

The speakers for a session will still be shown when it is embargo’ed. To exclude a session, including it’s speakers from being published then use ‘Session Filters’ rather than an ‘Embargo Content’.

To configure an embargo:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Session Configuration’ section
• Expand the ‘Embargo Content’ sections and configure the embargo that you need
• Save and republish

How are Sub Sessions handled?

If you are using Sub Sessions the following will happen:

• Speakers on the Sub Sessions will be merged into the parent.
• You can optionally choose to include the titles and timings of the Sub Sessions in the description of the parent session.

You can find the configuration in the ‘Session Configuration’ / ‘Sub Session Configuration’ section of the integration configuration.

An example template is provided for including the timings of the Sub Sessions. If you require additional placeholder fields please get in touch.

You can choose between 24hr and 12hr time for the times for the Sub Sessions. Times will be shown in the timezone of the event.

Managing Deleted and Unpublished Data

When you delete or unschedule a session in Lineup Ninja, you may want to tidy up the data in Swoogo. In both cases, the Swoogo integration configuration gives you two choices:

• Delete the Session: tells Swoogo to delete the session.
• Keep the Session: does not tell Swoogo to delete the session.

How can I publish automatically?

To schedule publishing scroll down to the ‘Scheduled Publishing’ part of the configuration.

You can then choose whether to publish once per hour, or once per day. If you choose to publish each day the publication will occur around 3am in the timezone of your event.

Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​