Speaker Roles

What are Speaker Roles?

At your event your sessions may comprise speakers and staff in a variety of roles. For example you might have a panel discussion session, consisting of a Chair, some Panelists, and a Moderator to run the QA process. A Chair might also be a panelist for a different session, we’ll make sure you don’t schedule both their sessions at the same time!

Lineup Ninja helps you organize your Speakers in this way, from the initial Submission Flow process through to managing your Agenda. This page is a quick run through how to configure your event with multiple roles.

How do I create a Speaker Role?

  1. Navigate to Agenda Planning  >  Speakers
  2. Scroll to the ‘Speaker Roles’ section at the bottom of the page
  3. Click  to add a new role
  4. You can then reorder the roles which will change the order the speakers are show in your Agenda

How do I assign a role to a speaker?

  1.    Navigate to Agenda Planning  >  Speakers
  2. Click  next to the Speaker you wish to assign a role to
  3. In the Session column, use the drop-down menu under the relevant session to assign a Speaker Role

You can also do this when editing the Session!

How do I filter all speakers by role?

  1. Navigate to  Speakers
  2. Click the ‘Session’  and select the roles you want to filter by


If there are no speakers with a specific role, the role will not show in the filter.

How do Roles affect Speaker Ordering?

When you create a Speaker Role (e.g. Chair, Panelist), you can choose the order the roles will be shown. For example, you may wish to show ‘Chair’ before the ‘Panelists’.

To set this order, navigate to  Speakers and scroll to ‘Speaker Roles’. You can drag Speaker Roles up and down to change the order.

For more information about Speaker Ordering, please follow this link.

How do I indicate some roles will not be involved in the presentation of sessions?

By default all speakers associated with a session are required to be available for the session to be marked green on the agenda planning board. This means that:

  • The speaker is not also speaking on another session at the same time (including the ‘Changeover time’ for both sessions). This ensures they are not doubled booked
  • The speaker is available to be at the event as that time

You may have roles where you don’t require this check. For example you might have a role where the speaker is not actually involved in the presentation, such as a co-author, or nominator.

To turn off the availability check navigate to Agenda Planning  >  Speakers  and scroll to ‘Roles’.

You will then see this column, and can toggle the option on/off for each role.

How do I exclude some roles from requiring the Speaker to confirm?

If you enable Speaker Confirmation by default all roles will require confirmation. If you have roles that will not be presenting, for example ‘Co-Authors’ or ‘Mentor’ you can configure the role to not require confirmation.

To do this, navigate to Agenda Planning  >  Speakers  and scroll to ‘Roles’.

You will then see this column, and can toggle the option on/off for each role.


If you have not enabled Speaker Confirmation, you will not see this column.

Do speaker roles show up in integrations?

Speaker Roles will only be shown in the Lineup Ninja Agenda App. They are not currently available in any of the integrations.

Speaker Roles & Submission Flows

How do I ask for Speaker Roles in my Submission Flows?

Once you have created a Submission Flow, navigate to  Form Designer

Add this question:

If, for example, you want your Submitters to create at least one Chair and two Panelists, you can enforce this by configuring the question. You can also hide roles from the submitter, in this example the ‘Moderator’ role is hidden.

Can I ask additional questions for specific roles?

Yes, you can do this with display rules. For example, when the submitter is adding their Chair you can ask them what prior experience they have of chairing sessions. To show that question to the Chair and not the Panelist’s you can add a ‘Display Rule’ like so:

Next - Duplicates

Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​