Speaker Ordering

How are speakers ordered?

When a session has multiple speakers, Lineup Ninja gives you a few options for how to order them.

Firstly if you are not using Speaker Roles, and just want your speakers to be sorted by First Name, then you can stop reading here: this is the default!

There are a few things to consider when thinking about the speaker ordering:

• Whether you are using Speaker Roles
• The order of the speakers in the submission (if they were all created in the same submission)
• The order of the speakers as they are displayed in ‘Agenda Planning’
• How you will publish your agenda: either to a Lineup Ninja application or via an integration

How do roles affect speaker ordering?

When you create a Speaker Role, eg Chair, Panelist, etc.. you can choose the order the roles will be shown. For example you may wish to show ‘Chair’ before the ‘Panelists’. This order is set at the bottom of the Speakers list page, where Speaker Roles are listed. You can drag Speaker Roles up and down to change their order.

This order is applied before the ordering of the individual speakers. For example if you have

• Panelist: Zac Austin
• Chair: Mark Chambers
• Panelist: Amy Zachary

Then the Chair will always be sorted first. For example when using ‘Role’ and ‘First Name’ the sort order would be:

• Chair: Mark Chambers
• Panelist: Amy Zachary
• Panelist: Zac Austin

How are speakers ordered in 'Agenda Planning'?

There are two options for ordering the speakers in Agenda Planning.

1. By default speakers are ordered by ‘First Name’.
2. Alternatively you can choose to use a specific order for speakers. By toggling this option at the bottom of the ‘Speakers’ page

When you turn on this toggle the order of speakers will change:

• Speakers added from submissions with multiple speakers will retain the same order they appeared in the submission
• They are followed by Speakers added from submissions with a single speaker, and speakers added manually to the agenda. These will be sorted by First Name.

Once enabled you will be able to reorder speakers for a specific session by navigating to that Session and using the drag handles next to the speakers name. Like this:

You can only reorder speakers within a role, not across different roles.

You can turn this toggle on / off at any time, any positions you have set will be remembered if you turn if off and on again. So feel free to experiment with it!

Is the order of speakers in a submission preserved?

The order of speakers in a submission is preserved, but by default it is ignored! For most events we find that ordering by First or Last name is preferred.

See the previous question above for how to toggle on ordering by submission position.

How are speakers ordered when I publish my agenda?

The ability to control the order of speakers varies by the publication or integration you are using.

These full set of available options are

• First Name
• Last Name
• Role, then First Name
• Role, then Last Name
• Role, then Speaker Order, then First Name (only shown if you have toggled on the option on the list Speakers page)
• Role, then Speaker Order, then Last Name (only shown if you have toggled on the option on the list Speakers page)

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