Agenda App & Website

How do I publish my agenda app?

  1. Navigate to Agenda Planning
  2. click on ‘Publish Agenda’ in the right-hand menu
  3. Choose the relevant publication type:
  4. This will take you to a page where you can configure the publication:
  5. Follow the on-screen instructions to configure your event
  6. Save your publication
  7. Publish your publication
  8. If you make changes to your agenda after publishing it, you will see a notification icon next to the ‘Publish Agenda’ menu item. This is to remind you that you have un-published changes.
  9. You can re-publish your publication at any time.

Will updates I make in the agenda planner go live immediately?

No, think of the agenda planner as your workspace, you can make any changes you need without impacting your published data. When you are ready to publish navigate into the ‘Publish Agenda’ page and click on ‘publish’ for the relevant publication.

When I publish updates, will they appear in real-time?

Published changes will appear instantly for most users. For some users it may take up to 2 minutes.

How do I share files such as slides and handouts with my attendees?

You can share files attached to Speakers and Sessions with your attendees by using File Types and then choosing to include selected File Types in the app.

Note

‘Image’ and ‘Generic File’ types cannot be shared with attendees. If you require this please contact support.

To do this perform the following steps

  • Navigate to Event Settings / File Types
  • Create a File Type for the type of file you are sharing. For example ‘Slides’ or ‘Handouts’. The attendee will see the name you choose here.
  • Navigate to the Session on Speaker you want to attach files to and in the ‘Upload a new image or file’ section choose the ‘File Type’ and then drag and drop the file to upload.
  • NAvigate to Agenda Planning / Publish Agenda and click the name of your Agenda App and press Configure
  • Scroll down to this option and choose the types you want to share
  • Save and republish your agenda

Uploaded files will appear in the page for the Session or Speaker like this:

How can my attendees save their sessions

There are two options you can enable in the agenda app.

When enabled the attendee will see these options when viewing a session

If you enable favorites the attendee can favorite sessions and they will show up in a list like this.

If you are integrating another app for your attendee experience you may wish to leave favorites disabled as they will not appear in the 3rd party application. They only show in the browser the attendee used to favorite the session.

How can my attendees share interesting sessions on social media?

If you wish you can allow your attendees to easily share their sessions on social media channels.

To enable the feature refer to these options in the configuration

When enabled the attendee will see these options when viewing a session

The first option simply enables or disables the feature.

When the attendee chooses to share by Twitter or E-mail the text will be pre-populated using the template on the second option. For example it will look like this for Twitter:

When the attendee chooses to share by Facebook or Linked In then the title of the page is used. You can configure this using the template in the third option. For example it will look like this for Facebook:

Note that when the attendee chooses to share via Facebook or Linked In they will be presented with the standard Linked In or Facebook share button after they click the link on the session page. This is to prevent these services from potentially tracking attendees who may not wish to interact with these services.

How can I add my own content to the app?

You can add a ‘Custom Page’ to the agenda app which you can use to show any additional content you would like to share, for example you might want to include links to the code of conduct policy, or the menu for lunch.

To do this perform the following steps

  • NAvigate to Agenda Planning / Publish Agenda and click the name of your Agenda App and press Configure
  • Scroll down ‘Custom Page’, it’s quite near the bottom, and click to expand the section.
  • Change it from ‘Disabled’ to ‘Enabled’
  • Choose an icon and a name for the page. If you need additional icons please ask support.
  • Add the content you want to show on the page.
  • Save and publish the agenda.

How do I publish different versions of the agenda for attendees and event staff?

Simply follow the steps for How do I publish my agenda app? to create multiple publications, and give each one a different name. You can configure them differently too, so for example, the agenda app for your event staff could include speaker or sessions notes like “Needs a wheelchair ramp at the stage 10 minutes before session starts”

How can I embed the app in my website?

Please see this page.

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

  • Preventing ‘Placeholder’ sessions from being published
  • Holding back a Speaker who is not yet ready to be announced
  • Excluding sessions scheduled during the ‘build up’ day for the event
  • Only publishing speakers who have confirmed their slot
  • Removing a particular location, or track from the published schedule
  • Anything you can think of using labels!

For Speakers you can filter in 3 ways

  • Choose which speakers are to be published based on their relationship to sessions
    • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
    • Publish speakers that are speaking on any session that is published and not filtered out.
    • Publish all speakers
    • Publish no speakers
  • Apply more granular filters with labels
    • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
    • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

  • Choose which sessions are to be published based on their relationship to speakers
    • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
    • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
    • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
    • Publish All Sessions (available on Lineup Ninja Agenda App only)
  • Apply filters with labels
    • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
    • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
  • Filter by location
    • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
    • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
  • Filter by resource
    • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
    • Exclude sessions needing a particular resource.
  • Filter by Date
    • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
    • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
  • Filter by Track
    • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
    • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

  • Click ‘Publish Agenda’
  • Click on the name for your existing publication
  • Click ‘Configure’
  • Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
  • Save and republish

How can I embargo content that is not yet ready for the public?

You can choose to embargo session titles and descriptions if you have content that should only be shown to the public after being announced in the event.

An embargo is applied by using labels to identify the sessions that should have an embargoed session title or description.

For example if you have a label ‘New Product Launch’, you can configure an embargo to hide the session title and description from sessions with that label. Following the launch of the product you can remove the embargo and republish the agenda.

If you embargo a session or description you can replace the original text with something to indicate that the session will be published later, for example ‘Super Secret Session’.

The speakers for a session will still be shown when it is embargo’ed. To exclude a session, including it’s speakers from being published then use ‘Session Filters’ rather than an ‘Embargo Content’.

To configure an embargo:

  • Click ‘Publish Agenda’
  • Click on the name for your existing publication
  • Click ‘Configure’
  • Expand the ‘Embargo Content’ sections and configure the embargo that you need
  • Save and republish

How can I merge locations, tracks and roles when publishing?

When publishing you can merge content together. This enables you to publish a simpler agenda for your attendees than the one you are using to plan your event.

You can choose to merge these types of data:

  • Locations. Merging location A into location B will show all sessions in location A as taking place in location B. This can be useful if you have multiple locations configured for scheduling purposes that will be experienced by the attendee as a single location.
  • Tracks. Merging track A into track B will show all sessions in track A as being in track B. This can be useful if you have some tracks with only a small number of sessions and wish to present this sessions as being in a more populous track.
  • Roles. Merging role A into role B will show speakers with role A has having role B. This can be useful if you have a lot of roles internally that are not intended to be shown to attendees. You can merge them into a role with a name appropriate for your attendees.

When merging the location, track, or role that you are merging into does not have to have any sessions itself. So you can use this to show a different name to attendees than you are using internally. For example you could create a ‘Main Hall’ location, and merge ‘Building B - Hall A’ into that location so attendees see ‘Main Hall’ in their agenda.

How are Titles and Post Nominals Handled?

In the ‘Titles and Post Nominals’ section of the configuration you can, for both Titles and Post Nominals, choose to:

  • Stop publishing either Titles or Post Nominals
  • Filter out common Titles or Post Nominals, for example you may wish to filter our Mr,Mrs,Miss and keep titles such as Dr and Prof.

Can I send push notifications via the Lineup Ninja web app?

No, the Lineup Ninja web app doesn’t support push notifications.