Team Roles

The below roles are available to assign the access levels that your team members have to your event data.


Admin users have the highest level of control. They can add other users and edit their permissions. Every team must have at least one admin user, who is able to act as a legal representative for the client organisation. As the top level user, they can also do everything that the other user types can…

Event Manager

Event Managers are able to create and edit events, Submission Flows, publications and integrations. Event managers can add Reviewer users - see below. Event Managers can design and publish Submission Flows, set deadlines, communicate with submitters and reviewers. They can see all the Reviewers’ responses and scores. This role is typically used for the content manager, or chair of the review committee in the case of scientific conferences. Event managers can also be Reviewers, in which case their reviews will be visible from within their team home page.


Event Managers have the power to delete Events and Submission Flows - this could be a LOT of data, and Lineup Ninja cannot guarantee that it can be restored. So we recommend that you make Event Managers aware of what they can do!

Event Viewer

Event Viewers are read-only users. They have access to see all the data that the Event Manager can see - Submission Flows, submissions, internal notes, the draft agenda, speakers’ and reviewers’ data. However, event viewers cannot edit or delete any data. This role is typically used for users such as AV technicians who need access to download slides, but who do not need to update anything.


Event Viewers have access to other users’ Personally Identifiable Information (PII)


The custom role allows you to define a different access level for each event in your team. When using the custom role you can assign one of these access levels to a team member:

  • Manager - This gives them the same access as the ‘Event Manager’ role above for an individual event.
  • Viewer - This gives them the same access as the ‘Event Viewer’ role above for an individual event.
  • No Access - This prevents the user from accessing the event. They can still be added as a reviewer for the event.

When a user has a custom role you can, optionally, allow them to create their own events. For events they create they will automatically receive the Manager access level.

You can also decide what access a custom user should have to events that are created after they have been created. This can be either Manager, Viewer or No Access. By default they will have No Access.


Reviewers can have submissions assigned to them, along with any review questions that have been defined by the Event Manager. They can see a list of assigned (i.e. pending) reviews as well as reviews that have previously completed.


These users cannot log in to Lineup Ninja. Typically used for ex-team members whose access you wish to revoke.