Swoogo

Lineup Ninja can integrate your agenda data with Swoogo.

Create the integration

In Lineup Ninja, navigate to Agenda Planning  > Publish Agenda  and click the ‘Integrate’ button under ‘Swoogo’. This will create a new integration.

A dialog will be displayed, compete the requested fields:

Event Id

This can be found in the first column in the list of events in the Swoogo console.

Customer API Key and Customer Secret

Create these by clicking your name in the top right of the Swoogo console and choosing ‘Account Setup’. Scroll down to ‘API Keys’ and generate one.

Filtering Content

You can choose which speakers and sessions you want to publish to mys. For example you may have sessions that you do not want to be published ahead of the event. There are various options for ‘Filter Speakers’ and ‘Filter Sessions’. If you need assistance with configuring these please ask.

Tidying Up Data

There are two options you can configure to automatically tidy up data in mys when a session becomes unscheduled or deleted, If you need assistance with configuring these please ask.

Publishing your schedule

To update the speakers and sessions in mys the schedule needs to be published. This will update the data in mys.

To publish your schedule just click the ‘Publish’ button!

You may be asked if you wish to publish a ‘Full’ schedule or a ‘Changes Only’ update. Swoogo limits the number of times we can call their API per minute so a ‘Full’ publish can take several minutes. In most instances a ‘Changes Only’ publish will be much quicker and achieve the same results.

How can I filter the published content?

You can filter which Speakers and Sessions will be published based on a number of criteria. Some common use cases for filters are:

• Preventing ‘Placeholder’ sessions from being published
• Holding back a Speaker who is not yet ready to be announced
• Excluding sessions scheduled during the ‘build up’ day for the event
• Only publishing speakers who have confirmed their slot
• Removing a particular location, or track from the published schedule
• Anything you can think of using labels!

For Speakers you can filter in 3 ways

• Choose which speakers are to be published based on their relationship to sessions
  • (If Speaker Confirmation is enabled): Publish speakers that have a confirmed session that is published and not filtered out.
  • Publish speakers that are speaking on any session that is published and not filtered out.
  • Publish all speakers
  • Publish no speakers
• Apply more granular filters with labels
  • Only publish speakers with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag speakers that have had their content reviewed.
  • Exclude speakers with a particular label. For example you might want to exclude a ‘Do not publish’ label to prevent publishing of speakers who are not yet ready to be published.

For Sessions you can filter in numerous ways

• Choose which sessions are to be published based on their relationship to speakers
  • Publish All Scheduled Sessions. Publishes sessions regardless of whether they have confirmed speakers or not.
  • (If Speaker Confirmation is enabled): Publish sessions that have one confirmed speaker.
  • (If Speaker Confirmation is enabled): Publish sessions that have all their speakers confirmed.
  • Publish All Sessions (available on Lineup Ninja Agenda App only)
• Apply filters with labels
  • Only publish sessions with a particular label. For example you might want to use a ‘Content Reviewed’ label to flag sessions that have had their content reviewed.
  • Exclude session with a particular label. For example you might want to exclude a ‘Placeholder’ label to prevent publishing of sessions which are not yet populated.
• Filter by location
  • Only publish sessions in a particular location, or locations. This can be useful if you are publishing an agenda for just one or two locations.
  • Exclude sessions in a particular location, or locations. This can be useful if you have scheduled sessions in your Green Room or similar back stage location.
• Filter by resource
  • Only publish sessions needing a particular resource. This could be useful if you are producing an agenda for a particular team that manages some resources.
  • Exclude sessions needing a particular resource.
• Filter by Date
  • Only publish sessions in a date or dates. Useful if you are producing an agenda for a particular day.
  • You can exclude a date or dates from your publication. Useful if you have dates for build up and tear down in your agenda.
• Filter by Track
  • Only publish sessions in a particular track or tracks. Useful if you are producing separate agenda for separate parts of your event
  • Exclude sessions on a particular track. Can be useful to block presenting of a track until a product launch has happened.

To configure filters:

• Click ‘Publish Agenda’
• Click on the name for your existing publication
• Click ‘Configure’
• Expand the ‘Filter Speakers’ and ‘Filter Sessions’ sections and configure the filters you need
• Save and republish

How can I publish automatically?

To schedule publishing scroll down to the ‘Scheduled Publishing’ part of the configuration.

You can then choose whether to publish once per hour, or once per day. If you choose to publish each day the publication will occur around 3am in the timezone of your event.

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Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​