Agenda App & Website: Timetable Page

How do I present my Agenda as a timetable?

The Agenda App gives you a few options for presenting your agenda:

  • Agenda: a list of sessions in chronological order
  • Timetable: a grid showing sessions arranged by time and location
  • Sessions: a list of sessions in alphabetical order

To enable timetable page in the agenda app do the following

  • Navigate into the Agenda App publication configuration
  • In General Configuration, scroll to ‘Timetable Page’
  • Choose whether you want the columns to show Tracks or Locations. You can also choose the order the items are shown, and hide any tracks/locations you don’t want to show.
Note
If you choose ‘Tracks’ then also ensure the Tracks you want to publish are included in the ‘Tracks’ section of ‘General Configuration’.

  • Save and publish your publication

     

Which timetable orientations are available and how do I configure them?

You can choose which orientation the timetable should be arranged in:

  • Vertical: each Location (or Track) is a column, and time runs down the side

  • Horizontal: each Location (or Track) is a row, and time runs from left to right

     

A screenshot of the timetable view in vertical mode

Timetable view in vertical mode

Timetable view in vertical mode: good for displaying several locations at the same time, but there’s a limit to how many locations can be displayed without having to scroll.

 

 

A screenshot of the agenda app timetable page in horizontal mode

Timetable view in horizontal mode

Timetable view in horizontal mode: good for when you have a lot of locations and they won’t all fit on screen in vertical mode.


To choose between the orientations, open up the Agenda App configuration dialogue box and scroll down to the ‘Timetable Page’ section. The first option allows you to choose the orientation:

Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the orientation option highlighted Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the orientation option highlighted

Tip

When the timetable is in Horizontal mode AND you choose to display speaker details, they will start to take up quite a bit of space!
You can use the ‘How many speakers should be shown per row’ setting to adjust the speaker layout.

There will be (at least) one row for each Speaker Role that is included in each session.

For example, you set the number of speakers per row to 3.

One session is a panel with one chair and three panelists. You will have 2 rows:
Row 1: shows 1 x chair
Row 2: shows 3 x panelists

Another session is a panel with one chair and five panelists.
Row 1: shows 1 x chair
Row 2: shows 3 x panelists
Row 3: shows 2 x panelists

 

How do I show/hide a locations on the timetable view? AKA “Help! I added a theatre and it isn’t pulling through to the timetable view”

  1. Navigate to the Agenda App’s configuration (Agenda Planning / Publish Agenda / [Specific Agenda App] / Configure).

  2. Scroll down the configuration dialogue pop-up to the ‘Timetable Page’ section.

  3. In the ‘Locations’ section, you’ll see a list of locations.

  4. Each location has a check box that allows you to show or hide the location from the timetable view.

    Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the location check boxes highlighted Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the location check boxes highlighted

How do I change the order of locations in the timetable view?

  1. Navigate to the Agenda App’s configuration (Agenda Planning / Publish Agenda / [Specific Agenda App] / Configure).

  2. Scroll down the configuration dialogue pop-up to the ‘Timetable Page’ section.

  3. In the ‘Locations’ section, you’ll see a list of locations.

  4. The ‘=’ sign is a ‘drag handle’ - you can use it to drag a given location up and down the list to reorder it:

    Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the location drag handles highlighted Screenshot of the Agenda App dialogue box showing the Timteable Page Configuration section, with the location drag handles highlighted

How do I show multiple sessions taking place in the same location at the same time?

  1. Navigate to Agenda Planning  >  Locations
  2. Create an additional Location for the extra session(s)
  3. Schedule the sessions in the additional Location
  4. Navigate to Publish Agenda  > Lineup Ninja Agenda App > Configure
  5. Expand the Timetable Page section, scroll to Locations and untick the checkbox to hide the new Location
  6. Scroll to Merge Locations and merge the new Location into the original Location

What colours are used for the Sessions?

By default, the Track colors are used for the background colour of the sessions.

You can choose to show the Location colour instead: navigate to your Agenda App configuration, scroll to ‘Timetable Page’ and change the below question:

Color options for the timetable Color options for the timetable

If a session has multiple Tracks then the colours will be applied depending on whether you are showing Tracks or Locations in the grid:

  • If you are showing Tracks then the background color will be the color of that Track only
  • If you are showing Locations then the track colors will be shown in the left hand border, and the background of the session will be grey

How do I show Speakers on the timetable grid?

You can choose to show Speaker Names in the timetable grid:

  1. Navigate to your Agenda App configuration and scroll to ‘Timetable Page’
  2. Change the below question:

Speaker options for the timetables Speaker options for the timetables

Note

If you are choosing to show Speaker Roles, these will also be shown.

How do I add logos to the columns?

The columns in the timetable represent either Tracks or Locations. To help your user navigate the agenda you can add logos to the columns:

  • Navigate to Agenda Planning  >  Locations / Tracks
  • Click the name of the item you wish to set a logo for
  • Scroll down to ‘Files’
  • From the ‘Type of Image or File’, choose ‘Location Logo’ or ‘Track Logo’
  • Upload the logo
  • Repeat for other Tracks or Locations
  • Navigate to ‘Publish Agenda’
  • Click ‘Publish’ for your Agenda App to publish the new logos

What are the recommendations for logos?

We make the following recommendations:

  • Use the same height and width for all logos, this will ensure a consistent presentation
  • Upload a high resolution image, we will automatically scale it appropriately
  • Avoid logos with a high level of detail as they may look unclear when scaled down to fit on the timetable

How do I add sponsor logos to the sessions?

To manually add sponsor logos to sessions:

  • Navigate to Agenda Planning > Sessions and open the relevant session details
  • Scroll to ‘Upload a new image or file’ and open drop down for ‘Type of Image or File’
  • Select ‘Session Sponsor Logo’ and upload the image
Note

You can also request submitters to upload a Session Sponsor Logo in the Form Designer of your Submission Flow. For more information on how to do this, please follow this link.

To enable sponsor logos to appear in Agenda App:

  • Navigate to Agenda Planning > Publish Agenda
  • Open your Agenda App configuration and scroll to ‘Timetable Page’
  • Edit ‘Should sponsor logos be shown’ drop down and select either ‘Show logos before speakers (if shown)’ or ‘Show logos after speakers (if shown)’

​​​​Next - Publish

Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​