Form Designer

What is the Form Designer?

The Form Designer is the part of the Submission Flow Configuration Main View where you build your form:

It allows you to:

• Add two types of form section: Speaker Details and Session Details (see below).
• Add, remove, rename and reorder sections
• Add, remove, edit and reorder questions

It also shows you which fields questions are mapped to.

What is the difference between the Speaker and Session Details sections?

Aside from the different data that each section will collect, the important difference is that you can configure the Speaker Details section to allow for multiple speakers. This will allow the submitter to repeat the Speaker Details section, once for each speaker.

You do not have to have both sections in your Form Designer. To delete, delete each question in the section then delete the entire section.

 

How do I add a question to a form?

Navigate to your Submission Flow’s Configuration page.

Hover over the area at the top of the section that you want to add a question to. In this example, the ‘Speaker Details’ section:

This will reveal the Add Question button. Click this button and you will see a pop-up with a list of standard questions for that section type (in this case Speaker questions):

Look through the list of standard questions to see if the question you want already exists on this list. If it does, choose it by clicking the blue ‘plus’ button. This will add it to your form.

You can also add Custom questions from this pop-up.

1. Consider if yoru submitters’ answers to this question will be needed on the agenda. If so, we strongly recommend that you create a custom field or Label for it before continuing.

2. Scroll to the bottom of the pop-up, and you will see the “Add custom speaker details question” button:
   

   

3. Click on the ‘Add Custom Question’ button. This will add the new custom question to the form and open it for editing:
   
   

4. You can now choose which type of question this should be:
   
   

    

5. You can then edit the other settings, such as:

   1. The question text,
   2. Help text
   3. Whether it is optional or mandatory,
   4. Character limits
   5. Question visibility in different Task Stages

   
   

6. Make any changes to the question that you want to make, and click the green ‘check’ button to save your changes, and you’re done!

Question Types

What types of questions can I ask?

The following data types are available:

• Short Answer (One Line)
• Paragraph (Multiple Lines)
• Number
• Multiple Values (Numbers or Text)
• Choose Many - Allows the selection of one or more values from a list
• Choose One - Allows the selection of a single value from a list
• E-mail Address
• Website Address
• Info text only (no question)
• Table
• A Phone Number
• Country
• Shoutout Video

Can I create Likert Scale questions?

Lineup Ninja doesn’t have a native Likert Scale type of question. However, you can achieve the same effect by creating a series of ‘Choose One’ multiple choice questions.

How do I add an ‘other’ option on a multiple-choice question?

1. Add ‘Other’ as an option to that question:
2. Add a ‘Short Answer (One Line) question that asks for the details.
3. Add a Display Rule so that the ‘Other’ text qustion only shows when the submitter has chosen ‘Other’ in the multiple-choice question. You can also mark this as ‘Require if shown’ 

Can I create a numbered list type of question to as submitters to list several learning outcomes?

We recommend that you use the ‘Multiple Values’ question for this. You can make each outcome required or not.

How do I ask for a speaker’s postal address?

You can either ask a ‘Paragraph (Multiple Lines)’ question to give the submitter space to type their address in which ever format suits them. If you need a more formal address form, we recommend that you use the ‘Multiple Vales (Numbers or Text)’ option and add an item for each part of the address.

How do I embed an image into a Form?

To embed an image into a Form, your image will need to be hosted online somewhere (e.g. Google Drive). To add the image, add a ‘Info text only (no question) ‘question’, select the image icon and input the image URL.

Can I add a formatted text question?

At the moment you can only use plain text. Users can, however, use ‘Markdown’ syntax to format text in any text questions. Here’s a simple guide to Markdown sytnax.

Can I add a file upload question?

Yes. You can either choose one of the available pre-mapped questions or add a custom file type question. For more information on how to do this, follow this link.

Can I ask a submitter to upload a sponsor logo for a session?

Yes. Select the question ‘Ask the submitter to upload a sponsor logo for the session’. This will automatically map the sponsor logo to the session, and to onward integrations where enabled.

Do you check uploaded files for viruses?

Yes, all files are virus-checked when they are uploaded.

How do I make a question show (or not) depending on the answer to a previous question (display rules)?

In the question that you would like to be displayed (or not), set up a ‘Display Rule’.

This allows you to choose from the list of valid previous questions, then choose some qualifying condition (e.g. ‘is at least one of’), and then supply the answers that must be matched.

You can even add multiple rules together:

When you add multiple rules you can choose whether the question should show if all rules are met, or if any rules are met.

How do I delete or hide questions?

Before a Submission Flow is published, you can edit everything on the form. This includes deleting questions.

Once you publish a flow, you can still edit questions, but Lineup Ninja will NOT let you delete questions. This is because Lineup Ninja works takes the stance that it is theoretically possible that a submitter could have provided some data, so deleting a question would delete submitters’ answers to that question, which could result in unexpected data loss for you.

Instead, you can hide questions once a Submission Flow has been published.

If you Unpublish your submission flow, this will delete all the submissions. And because there are no submissions, Lineup Ninja will let you delete questions again.

The intention of the Unpublish tool is that you publish your draft Submission flow, test it (creating a bunch of test submissions in the process), and then you’ll want to tidy up your test subissions, make final changes to your form and then republish.

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Still can’t find what you’re looking for? Email support@lineupninja.com and one of the team will get back to you as soon as possible.​​​​​